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5 Tools to Organize your Workday


I’m a big productivity nerd. Constantly reading about productivity and trying new techniques, I’ve boiled it down to a set of tools that work together and help me put my best foot forward every day. There are, of course, more than the five tools that I’ve written about below but these are the productivity tools that work best for me.


  1. Todoist: I cannot say enough wonderful things about Todoist. If it’s not on Todoist, I don’t complete the task–so I make sure that every task that takes more than two minutes gets on the list. Todoist is free or  you can upgrade to the premium version for $30 per year. It’s totally worth it.


In addition to Todoist, I practice the two-minute rule: if it takes less than two minutes to complete, do it now. That will help you move away from small task-driven days.


  1. Trello: This project management solution is free and makes it super easy to collaborate with others. If you work on a team, put a project into Trello and give it a test drive. You can indicate who’s on the team, lay out project details, include due dates, and communicate back and forth all within the card.


  1. Dropbox or Google Drive: I use both of these file sharing solutions but you may want to choose one or the other. Google Drive allows teams to collaborate in a document at the same time, making live edits all in one place. Dropbox is a great repository for documents when you want to keep them in the same file format without uploading and downloading from Google Drive over and over again. Both are free, so give them both a try and see what works for you.


  1. Inbox by Gmail: A brand new email management tool, Inbox is second to none. It groups all of your lower priority emails together so you don’t have to look at each one, and filing emails away or indicating that they need attention later only takes a few clicks. Inbox is in a limited release right now, so submit your email to get access (hopefully) soon!


  1. Sunrise Calendar: If you’re like me–pretty unimpressed with the Google Calendar mobile app–Sunrise Calendar is for you. Scheduling with Sunrise is extremely easy and it integrates with a number of other productivity management tools including Trello.


What other productivity tools do you use to manage your day to day? I’d love to hear more about them in the comments below!


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Jackie Steinmetz is a digital marketing consultant specializing in small business marketing. Jackie’s virtual marketing agency takes pride in being fast and flexible–two qualities vital to marketing SMBs effectively. Check out Jackie’s blog or connect with her on Twitter.













5 Tools to Organize your Workday


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